CVMS Parent Meeting- May 20, 2015

Present- Karen Pugsley, Casey Petrie, Dave Sanders, Heather Legler, Nicholle Jones, Lisa Waldal, Amy Weiler, Emily Chlumak, Stephanie Carstensen, Jennifer Fisher, Vanessa Zimmerman, Todd Brand, Tamara Brand, Beth Staats, Susan Ortloff, Kim Doades, Kelly Moen, Holly Gaunt, Erinn Hampton, Shanna Dixon, Jill Anderson, Robin Hergert

Lisa Waldal- Brief review of Minutes from April Executive Meeting

Heather Legler- Introduction of outgoing board members

Jennifer Fisher, Heather Legler, Nicholle Fisher- Treasurers Report

· Brief summary of the current financial year including incorporation.

· Grant requests are no longer being considered due to limited funds.

· Explanation of previous fundraisers (magazine drive and cookie dough sales)

· Explanation of how income is earned and how money is spent (classroom allocations and grant requests)

· Discussion regarding bookkeeping

· Parents requested a review of grant requests.

· Explanation of end of year activities and finances involved to make it happen.

· Parent Kelly Moen suggested rolling over just $2000.00 for the next school year instead of the budgeted $3000.00, this was tabled due lack of time for discussion.

Amy Weiler- Volunteer Needs

· June 10th 10:30-2:00 7th graders to see Tomorrowland in McMinnville, 2-3 parents needed

· June 10th- 9:00-2:00 8th graders to Camp Yamhill, 8-10 parents needed

Casey Petrie- Scheduling and Elective Options

· 2 elective options offered in order to give the students needed more support the ability to have an elective instead of giving that elective option up for the extra support.

· 2 levels of Art (beginning and intermediate) , 2 levels of leadership classes ( Intro / Intermediate) Avid Class for 6th, 7th and 8th grade, Mandarin Chinese class (available through a grant), Digital Media (includes yearbook), Science elective (engineering, coding, circuit boards, 3D printer).

Heather Legler- Bylaw Change to Reflect Two Officers per position.

Nominations of 2015/16 board members

President- Emily Chlumak

Vice President- Kelly Moen

Secretary- Vanessa Zimmerman

Treasurer- Beth Staats

Kim Doades

Volunteer Coordinator- Jill Anderson

Fundraising Coodinator -

Elections of 2015/16 board members (Silent Vote)

President- Emily Chlumak

Vice President- Kelly Moen

Secretary- Vanessa Zimmerman

Treasurer- Beth Staats

Kim Doades

Volunteer Coordinator- Jill Anderson

Fundraising Coodinator - No interest at this time

Karen Pugsley- Overview of year

· Thankful for such a great staff, community of parents, outgoing and incoming board members.

· Recruiting one parent to assist in the interview process of new math teachers.

· Today was last official staff meeting, evaluations upcoming, 8th grade graduation planning and master schedules to work on.

Emily Chlumak- Vision for upcoming year

· Made 26 phonecalls and received 24 verbal committments to come to 9 meetings and to be involved as much as they can.

· Emily would like to see an end to the disconnect between staff, parents and students.

· Emily's vision was well received.

Meeting Adjourned

Treasurer's Report:

CVMS PLC General Meeting

Wednesday, April 29, 2015

6:30pm, Staff Lounge

Attendance: Emily Chlumak, Karen Pugsley, Amy Weiler, Kristin Masse, Jones, Heather Legler, Stephanie Carstensen, Lisa Waldal, Shanna Dixon, Holly Gaunt, Kelly Moen

Welcome: Kristin Masse

v Introductions were made

Nomination Committee: Stephanie Carstensen

v Currently there is interest in the positions of President and Treasurer

End of Year Activities: June 10^th : Stephanie Carstensen

v Things are progressing well with volunteers and planning.

v Casey Petrie will coordinate the 6^th grade Field Day

v Currently it looks like 7^th graders will pay $7.00 and 8^th graders will pay $10.00 each. For those students who cannot afford payment, the PLC will cover the costs.

Staff Appreciation Week- Lisa Waldal

v May 4^th- May 8^th

v There will be daily fun this year

o Monday –Pastries and Fruit

o Tuesday – Raffle (Hanging Garden Basket)

o Wednesday- Seis de Mayo Luncheon

o Thursday- Raffle (Starbucks Card)

o Friday- (60 minute Massage)

Planning for next year- Emily Chlumak and Karen Pugsley

v Discussion regarding more parent involvement and strategies to increase communication

v Karen would like to see parents mentoring Homework Club

v Karen would like to begin utilizing the tag line “We Are CV” to empower staff, parents and students; we are all in this together and we can do amazing things.

Vote on Grant Requests –

v Grant for Spanish/English Dictionaries passed in the amount of $150

v Grant for Moby Max in the amount of $218 was tabled until the May meeting.

v Grant for microwaves for the staff was passed in the amount of $100. (If additional monies are needed, we will vote again in May.)

Advanced Classes- Karen Pugsley

v Both Newberg Middle Schools will be phasing out the advanced reading/writing classes.

v This will begin with the incoming 6^th graders.

v Current students are grand fathered in and will continue with the advanced classes.

v Teachers will need to be differentiating for the advanced learners.

v Students can still move up into higher-grade level for the reading/ writing classes as they currently do in math.

Staff updates- Karen Pugsley

v CVMS will be losing 2 math teachers, Mr. Chan (did not get “drawn” to receive a Work Visa) and Ms. Viato (she filled a temporary position this year) as well as Social Studies teacher Mr. Czarnecki (he has family needs that will take priority this next year).

v This past week 2 staff members have experienced the death of a parent and one teacher has been suddenly hospitalized.

v CVMS staff has had a painful past couple of weeks; staff appreciation week is coming at a good time.

School Needs- Karen Pugsley

v Parents are needed to help with Die-Cutting for an 8^th grade project

Treasurer’s Report – Current figures and line items were shared with the group. Deadline for Classroom Allocations is May 1^st. After that date, classroom allocations funds will go into general grant fund. Last day to submit grants is May 15^th.

Meeting Adjourned

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CVMS PLC General Membership Meeting Minutes

Wednesday, March 18^th

6:30pm, Staff Lounge

Attendance: Emily Chlumak, Karen Pugsley, Amy Weiler, Kristin Masse, Nicholle Jones, Heather Legler, Stephanie Carstensen, Stephanie Wiard, Jennifer Fisher

Welcome: Kristin Masse

· Introductions were made

Nomination Committee: Stephanie Carstensen

· What it is – Group of members, with only one Board Member who reaches out to the CVMS community to find people interested in serving on the Board for next year.

· Who it is - Stephanie Carstensen, Amy Weiler We would still like to have one or two more people on the committee.

· What have they done - Contacted roughly 50 people so far via email and Friday Folder. Will begin phone contacts soon. Working to have a slate of nominees for all positions on the board for the 2015-2016 school year.

· Slate presented in April, Elections will be in May

End of Year Activities: June 10th

· 6^th Field Day – school run. No parent volunteers needed. PLC willing to spend $150 on this event.

· 7^th Movie – McMinnville theater. Last year, students were charged $5, the total cost was $900, and we received $700 from fees. 5-6 staff, 6-8 parent volunteers needed. PLC willing to spend $150 on this event, so fees will need to be increased slightly.

· 8^th Camp Yamhill – 8-10 staff, 15-20 parent volunteers needed. $1900 plus food costs. PLC willing to spend $1500 on this event, so fees will need to be adjusted to make this possible.

Vote on Grant Requests – Kristin said we had a very positive response with teachers at a meeting. All allocations must be spent by May 1.

#5 – Wendy Halstead sharpies – parent donation

#6 – Casey Petrie $200 - passed

* add line item next year for counseling and PBIS (funding for lanyards); Karen shared that stickers will be given for next year for 95% attendance, missing assignments, etc. CV is aligning with MV to configure the backs of these cards. PTO is not in favor of the Laser Tag incentive. Better communication is important going forward in the process.

#7 – Bobby Plummer – passed - $200 – Vocab Flashcards

#9 and #14 combined for a total of $300 – passed – Clayton/Whiting – Support Items

#10 – Jessie Rainwater - $185 – Culturally Rep. Literature – passed

#12 – Kim McDonough - $609.01 – Social Studies: Novels and Support Materials, Focus and Thinking Supplies – passed

#17 – Kimberly Silva - $398 – 2 Fire Kindle for LRC – passed

#18 – Kelly Ceder - $231 – Spread the Word Assembly – passed

#19 – printer – defer to Karen (she will cover it for the teachers)

#20 – Cis Bower - $350 – “Brain Pop” – passed

#21 – Jessie Rainwater - $300 – Avid t-shirts – Karen explained that Avid is a leg up for kids who need it. Kids in this are at risk and need help. Right now, we are pre-Avid. These t-shirts would give identity and a sense of community – passed

Treasurer’s Report – We have approved $2773.01 in expenditures.

Meeting adjourned.

Members stayed for a Q and A session with Mrs. Pugsley.

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CVMS PLC Meeting Minutes Feb 18, 2015

The meeting was held at 10:00am following the Principal’s Coffee. Upcoming Events, Budget Report and Agenda were handed out to all present.

Amy Weiler: Volunteer Coordinator & Upcoming Events

Committee Nominations were announced and requested for Friday Folder. All present were asked if they would consider serving on the PLC Board next year. Amy Weiler stated that we are still in need of an after school store volunteer for Wednesdays – and she will forward a request in writing to Carol to be included in the Friday Folder. Amy will be putting together sign up genius for End of the Year activities, and will forward that on so it may be included in the Friday Folder, our website, and Facebook.

Staff Appreciation will be the week of: May 4-8

The Last Day of School will be a full day. End of the Year activities will be held on June 10^th.

The Q&A between the PLC and staff will be Wednesday, March 11^th.

Parents present stated that daytime meetings, rather than evening meetings were easier for them to attend because Wed evenings are community church night. It was brought to our attention that the Ewing Young PTO meeting conflicted with the principals coffee today.

Heather Legler: Grants & Technology Fund

There were enough people present to form a quorum.

#1) Grant for $215.99 for a paper cutter for staff was unanimously approved.

#2) Grant for $150 for the 8^th grade Stem Class was unanimously approved.

#3) Grant for $800 for Positive Behavior is being tabled until all totals and invoices come in. The reason for the extra amount needed is that more students qualified, and the school as a whole has seen less discipline problems. A semester 1 Discipline Report was shared by the administration.

#4)Technology Fund: $1,000 was unanimously approved to be used towards a set of mini i-pads. Karen Pugsley is pooling an additional $2700 from the principals service account, and computer hardware account. Sarah Viado is a new math teacher with a background in bio-technology at George Fox and expressed a desire to have a set of graphing calculators for the school. Karen expressed a desire to increase technology funds in the future for the purchase of these. Casey Petrie said she would write up this proposal. It was also proposed to get the word out to parents via social media and Friday Folder that any donation of a graphing calculator would be greatly appreciated, and would be tax deductible.

To increase the communication about grants, using staff allocations ect, a Q&A meeting with staff and the PLC Board is planned for March 11^th headed up by Kristin Masse and Heather Legler. Many questions arised about the opportunity to pool funds as departments rather than individual classroom allocations, so it would give the departments the opportunity to purchase larger dollar items that would benefit more students as a whole. The parents were in favor of having a larger allocation to the departments (Science, Math, LA, SS) rather than individually to teachers for next years budget. The idea was suggested to allow teachers to donate their classroom allocations for 1)technology 2)novel sets of YA literature or 3)graphing calculators and math manipulatives. This was unanimously approved. Karen Pugsley said that the elective classes have adequate resources for additional funds, and the real need is in the core classrooms.

To support staff development, a 3 day training will be given to a group of teachers through “Teach Oregon”. The school is looking to support an Avid Grant, that would allow 8-12 teachers next year to get extensive training and implement the Avid program in our school.

Casey Petrie announced that CVMS will be hosting Pentagames this year, and said that they would like to propose a grant that would allow for the extra funding.

Clarification was made that the school pays out of their budget for things like pe uniforms, planners, or field trip money when students are unable. The idea was revisited of re-instituting the scholarship fund to help cover these costs. There was a deficit last year of $30,000. 46% of CVMS families are on free and reduced lunch. Another clarification was made, that money was not made on the $5 student planners, but covered the cost so all students can receive them.

Communications to Parents: Amy Weiler stated that the best response from parents was via phone calls, although this can be very time consuming. Ideas for improving communications to parents included additions to the Friday folder, and also utilizing ParentLInk- that sends texts to parents, and can also send a pre-recorded phone call. The parent group said they would take advantage of this option in the future.

Meeting was adjourned at 10:58am.

In Attendance: Charity Willems, Heidi Matthias, Kristin Masse, Heather Legler, Amy Weiler, Karen Pugsley, Casey Petrie, Cis Browers

Submitted by Kristin Masse

----- * WEDNESDAY, January 28th - 6:30pm - CVMS

CVMS PLC MINUTES

Wednesday, Jan. 28, 2015

Present: Karen Pugsley, Casey Petrie, Blythe Darula, Jennifer Fisher, Nicholle Jones, Amy Weiler, Stephanie Carstensen, Jared Jones, Mrs. Brand, friend of Mrs. Brand, Lisa Waldal, Stephanie Wiard, Newberg Graphic reporter

Smarter Balance Presentation – Karen Pugsley and Blythe Darula

*This will begin the end of April. School has looked at MAP data for this year. We are all learning together with this new process.

*Several tests coming up:

ELPA at the end of February

OAKS Science

MAP – week before Spring Break – gives lot of information to guide instruction

*Smarter Balance is adaptive, depending on how the kids are doing. *Computer adaptive test is about 30 questions – should take about four class periods.

*The second part is the Performance Task. There are two parts. The second part involves an essay.

*Everything is done on the computer screen. All tools are embedded on the screen. There is time scheduled next month for preparation.

*How much time will the entire test take? Eight class periods

Four class periods for LA and four class periods for math

1-3 days before there will be a classroom activity to help the class come to a common ground of understanding.

*Karen’s biggest concern – How do we keep the kids from feeling anxious during an extended class testing period?

Results will come in during the summer.

This is just a snapshot – put this into context.

Time and energy has been dedicated to what kids need to know.

*Supports will be in place for kids who need those supports.

*The evaluation is for the two content areas – language arts and math for individual students and for CVMS. It was designed to measure college readiness.

*This does not affect their grades.

Those present were given time to look at the tests on some computers that were set up in the library.

*Go to OAKS portal and log-in with your student to practice. This is not a timed test. This will help ease your child if they are anxious about this.

We are hoping that this assessment will show us where kids are in comparison to others across the nation in regard to problem solving and project-based learning.

*Karen feels it is really important for kids to understand why they are being tested and what the numbers mean. We need to put it into context for the kids.

In other business:

LaserPort on Mon. Feb. 2nd– 250 students are going – 125 students at a time

308 students qualified for this incentive.

More kids are going than was budgeted for so more money is needed. $800 is needed for this activity. We did not have quorum at this meeting and a grant was not submitted so we could not act on this request.

Students will miss 3 periods of class to go. Kids will be back for some of the incentive room time as well.

Same end of year activities for this year.

Talking about an Incentive Dance for 7^th/8^th grade in May

End of Year Activities – The Board and Stephanie Carstensen stayed to talk about getting prepared for the end of the year. Stephanie will be the lead with the school in setting up these activities.

Sixth Grade Incentive will be facilitated through the office. Perhaps add a water balloon fight for the sixth graders.

Seventh Grade Incentive got back a lot earlier last year. Traditionally go to McMinnville 10 theater – Stephanie will start researching. Need about 4 staff members to go and last year 6 parents attended.

Eighth Grade Incentive – Camp Yamhill - need 15 parents plus staff. Lots of ground to supervise. Kelly has facilitated this in the past. Wednesday, June 11^th is the target date. Pizza is brought in and last year a family donated all of the pop. $5 cost to kids. Volunteers came an hour early. 13-14 parents and 7 CV staff…..bare minimum for this.

School will have to facilitate paying for all of the transportation.

Respectfully submitted,

Stephanie Wiard

* WEDNESDAY, November 19th - 6:30pm - CVMS Library